One of two things can happen when you begin to set up an office setting in your home. You’ll either underestimate what you’ll need to get your office up and running, or you’ll overestimate. You can quickly find yourself struggling in either case. We have put together a simple checklist to help you find the right balance. Its better to start off with the basics, and add items as you move on. In order to ensure maximum efficiency and razor-sharp concentration, a well-thought-out home office is imperative.
Few if any small business owners who have the ability to work from home can complete their work without a computer. Do your research so you select one that meets your specific needs. Consider a laptop if you intend to create a mobile office in addition to your home office, or if your work often involves visiting clients’ or customers’ locations. If you are going the laptop route, get yourself a laptop stand to raise the level of the screen to more or less eye level. In the long run you bones will thank you! If you already have a laptop, you could consider a separate monitor that simply plugs into your computer. See some more here
Connectivity & Internet
Do you have adequate internet? To work effectively to are going to need a good, fast and reliable internet connection. Remember you might be competing with other family members who are binging on the latest Netflix series, or completing the next Fortnite Battle Royale. Check your current service and speed and inquire if you can upgrade your service, even if it is just on a temporary basis. You will need to check your router to see if it can handle additional equipment. A wireless router is the best solution, as you can connect a large number of items, including things like your printer. The last thing you want is having to deal with a slow Internet when you have to finish something last minute. Spare yourself the trouble and upgrade on time.
You will need a reliable as well as cost effective way to communicate. Yes, you have a mobile phone, but its not the most cost effective way to call. One of the most cost effective solutions is to sign up for a VOIP service through your ISP, get a VOIP ready phone for your home office. You can even configure an APP to use on your computer to make VOIP calls. This is more than likely the most cost effective option to consider. You may do the bulk of your business through email or on a server, but having a consistent phone service is crucial if you want clients to be able to reach you.
Some small business owners simply need access to word processing, spreadsheets, and email management applications, but others need additional software that’s specific to their own business and company requirements. Make a list of what you’ll need to run your home office, and get some help to set up, configure and integrate your home office software. Find out if your company has licensed software you can use on your home computer. Also make sure that you are adhering to any of your companies specific security measure related to propriety software. (Don’t let hackers gain access to your companies data base because of poor internet security)
Other Computer Hardware
Don’t worry, you probably wont need a super computer yet. You may need other hardware items to work effectively. A multi purpose printer and scanner, and fax option if required. Get one that has the option to connect wirelessly to a local network. Look out for printers that offer the most cost effective replacement of toners or cartridges. One thing you do not want to forget is some form of surge protection for all your equipment. Make sure you get approved surge protector, otherwise you may find yourself sitting with room full of very expensive paper weights. Having a backup power source to rely on is a must when you work from home here is sunny South Africa. You never know when things can go wrong and it certainly pays off to be prepared for everything.
Once you know what office equipment you have, plan your furniture. You will at least need a desk, or work-top, shelving and storage, and most importantly, a good office chair. If you are going to splurge on just one item, make it the chair! Measure you space and make sure your home office furniture will fit in. Working long hours in the same position can wreak havoc on your posture and result in back pain. Because of that, ensuring proper support should be a priority when selecting office furniture. Check out our latest line of trendy and functional home office furniture here
You’ll need a plan for backing up and protecting your data once your home office is up and running. You can use cloud-based backup services to copy your files automatically, but it’s also a good idea to have an in-house backup in place. External drives and personal servers are relatively affordable and can save your business in case of computer failure. See more here
When planned right, an at-home workspace can be an inspiring and productive place for tackling your daily tasks. So, before jumping right into this project, take some time to plan everything out. Visualize your ideal workspace and all the little things it needs to include and you’ll be well on your way of designing a home office you’ll actually enjoy working in. And add some fun elements, something that you may not be able to do at your real office. Add some green add some funky art, add your own personal touch. We don’t know how long we will have to work from home. Need some help and guidance, get in touch with us and let help set up your perfect home office